Supplier vs Non-Supplier
An individual or entity receiving payment from the University, where no goods or services
have been provided, may not be subject to the supplier registration process.
Please contact Accounts Payable & Travel to verify if the payment qualifies as a miscellaneous
payment and process accordingly. Through this process, the non-supplier record will
be created along with the supplier invoice to facilitate payment to the individual/entity.
Workday Supplier Record
- Check supplier record to confirm:
- Category - if categorized as a "Non-supplier," supplier must complete the Supplier
Registration Form to undergo the onboarding process to provide goods and/or services
to LSU.
- Name - if supplier name appears different, contact the Supplier Help Desk at suppliers@lsu.edu to investigate and update if possible.
- Supplier Status - if supplier status is "Hold" or "Inactive," see status reason or
activity stream for details. Contact the Supplier Help Desk at suppliers@lsu.edu for more info and next steps.
- Tax ID (TIN) - if supplier TIN is not a match or cannot be found, supplier must complete
the Supplier Registration Form to register new company and undergo the onboarding
process.
Relationship Disclosures
Suppliers working with LSU need to maintain high standards of honesty, integrity,
and fairness. They must disclose any personal interests or family ties with LSU trustees,
officers, or employees.
LSU Procurement ensures suppliers added to the database are in accordance with the
Louisiana Code of Governmental Ethics (R.S. 42:1101), as it relates to rules about
post-employment services and prohibited contracts.
Active employees should not enroll as a supplier to provide goods or services to
LSU.
Former employees are generally prohibited from providing goods or services to LSU
for two years after their last day of work.
PLEASE NOTE: Departments must ask about previous LSU employment or affiliation history
PRIOR to making any agreements or inviting someone to become a supplier.
For more details, please review the Relationship Disclosures webpage.
Workday
- Suppliers can be found by utilizing the following reports:
- Find Suppliers
- Find Suppliers by Tax ID
Other Online Directories
Changes to Company Contact Information
- If there is a change to a company's address (mail/remit), email, and/or phone number,
enter a supplier change in Workday.
*Department representative must have a cost center manager role in order to enter supplier
changes.
Changes to Supplier Contact
- If there is a change to the supplier contact representative, forward updated contact
information received from the supplier to the Supplier Help Desk at suppliers@lsu.edu. DO NOT ENTER A SUPPLIER CHANGE.
Changes to Company Name
- If there is a change to the company's name, forward documentation and correspondence
received from the supplier to the Supplier Help Desk at suppliers@lsu.edu.
Changes to Company Payment Option
- If a supplier wishes to change their preferred payment option, advise the supplier
to contact Accounts Payable & Travel at aptravel@lsu.edu.
- LSU does not store or maintain supplier banking information. If enrolled in Paymode,
supplier must make updates in the payment platform.
Changes to Company TaxPayer ID Number (TIN)
- If there is a change to a company's TIN, a new supplier registration application must be submitted.
- Advise supplier to enroll and
- Forward documentation and correspondence received from the supplier to the Supplier
Help Desk at suppliers@lsu.edu.
- LSU Employees are prohibited from submitting applications on behalf of a supplier
or individual.
Note: LSU Procurement assumes no liability for missed opportunities, delayed payments,
etc, due to department's failure to update supplier records or provide prompt notification
of any changes to our office.
