Top Employee Responsibilities When Making a Purchase
-
Comply with all procurement laws, rules, regulations, executive orders, policies and procedures concerning the purchase of goods and services.
-
Remember competitive quotes are required for purchases in excess of $10,000, and competitive sealed bids for purchases in excess of $50,000.
-
Divide no purchase to a smaller purchase under $5,000 ($10,000 if Delegated Purchasing Agent) to avoid bid requirements or to reduce a purchase to a lesser bid solicitation requirement.
-
Receive prior written or verbal approval from Procurement Services on all purchases of goods and services in excess of $5,000 unless delegated, in writing, a higher purchasing authority level by the Chief Procurement Officer.
-
Submit descriptive, functional or performance specifications for all quotations and competitive bid solicitations that outline the requirements and criteria for determination of low bid award in a Word document.
-
Sign no contract or agreement for the purchase of goods or service that obligate the university.
-
Follow guidelines for special requirements such as advertisements, purchases of food and beverages, memberships, etc.
-
Enter receipts in Workday as soon as possible to document quantity and condition of goods or performance of services have been received/rendered.
-
Refer often to the Procurement Services Website located at www.lsu.edu/administration/ofa/procurement.
Rev 6/18/21