Emergency Procurements
An emergency condition is defined as "a situation that creates a threat to public health, welfare, safety, or public property, such as may arise by reason of floods, epidemics, riots, equipment failures, or such other reasons as may be proclaimed by the Governor of the State of Louisiana."
Poor planning does not constitute an emergency condition. An emergency purchase may be made when the existence of an emergency condition creates an immediate and serious need for supplies, materials, equipment, or services that cannot be purchased by normal methods or through the mandated contractor and the lack of which would seriously threaten:
- the functioning of state government,
- the preservation or protection of property, or
- the health or safety of any person.
Click here to view PRO-U525.B - Emergency Procurements
Emergency Procurement Examples
Good
- During a thunderstorm, a tree falls onto a building, creating a hole in the roof.
- A boiler goes out that supplies hot water to the kitchen and bathroom facilities of abuilding that houses students.
- A refrigerator that vaccines are stored in goes out.
- A main water supply line to a dormitory breaks.
Bad
- The business manager responsible for approving a punch-out requisition on a critical order for supplies is out on extended medical leave. Supplies are unning low.
- Total replacement of an HVAC system is needed for the Knapp Hall with 10 employees that are being temporarily cooled by window units.
Rev 3/16/26